The Vendor table is found in both the Purchasing and Payables menus.
Use the vendor table to maintain detailed information and default settings for the vendors that supply you with goods and services.
A unique code, which can be alphanumeric, is used to identify each vendor. For ease of reference, it is recommended that the first three or four characters of the vendor's name be used as the beginning of the vendor code and the remaining characters be numeric.
Example: LANI00 = LAN Infosystems, Inc. or LAN000 = LAN Infosystems, Inc.
Since the vendor record will draw upon data from other basic tables, the following tables and system options should be defined before you start to create your vendors:
Vendors are used to enter purchase orders for the items you purchase and record expenses and purchases of non-inventory items within the Voucher and Voucher Adjustments options. Payments are recorded against each vendor's invoice.
Based on the vendor's terms and pay date type, the system can help you manage the payment due date for each vendor and only include payments that are due on the check runs using the Payment Selection Report and Aged Payables Report.
Default expense accounts can be set up for each vendor to make the entry of vouchers and voucher adjustments faster and more accurate. Each vendor can be assigned a different account payable account to help manage your cash disbursement by vendor group.
A fishing vessel is a vendor. When you buy goods from a fishing vessel you may need to report the purchases to the National Fisheries Service (NMFS) using the SAFIS reporting system. Within Vendor, key fields of the information necessary for the SAFIS reporting system can be saved so that they can default into purchase orders, saving time and effort when entering purchases and filing SAFIS reports.
If Trace Reporting is activated in Interface Options the additional source product item attributes can be captured when items are received from the vendor in Purchase Orders, Receiving Purchase Orders, or Purchasing and reported as the source product in the XML Import Trace Document created for your customer. See Trace Overview for more information
The Vendor Quick Maintenance screen allows you to quickly make changes to selected fields across all of your vendor records. You can also use the Import/Export option to add new vendors and change several fields across multiple vendors at the same time.
Use the Available Actions links for more information.
| Available Actions | Adding | Changing | Deleting | Contacts | Printing | Quick | Importing | Defaults |
Security Required : Payables - Payable Inquiry
| See Also | Used In |